Misty (Chrisley) O'Donnell, Administrative Assistant Department of Mechanical Engineering 300 Main Street, Room A224 Columbia, SC 29208 Email: odonnemc@engr.sc.edu Tel: (803)777-3082 FAX: (803)777-0106

DEPARTMENTAL DUTIES

• Assists faculty, research associates, and students with operation of copier and fax as needed; keeps copier and fax in working order by ordering supplies, calls for repairs as necessary, and updates usage reports.

• Assists faculty, staff, students and visitors to the ME department requesting information by phone, e-mail, fax, or in person

• Answers phone, directs calls, and relays messages accurately to faculty, staff, and students using e-mail or voicemail

• Issues and maintains record of departmental keys, copier codes, and telephone access codes

• Maintains supply room by ordering office supplies as needed

• Initiates work orders for telephone and maintenance needs as requested

• Alternates with Student Services Director in purchasing refreshments and preparing for departmental seminars and social events

• Coordinates meetings and travel arrangements for the department, including faculty/staff business trips and student organizational field trips.  Reserves airline tickets, rental cars, university vehicles, conference registration, hotel rooms, and completes necessary travel authorization and reimbursement forms

• Initiates reimbursement requests for faculty, staff, and students by preparing direct expenditure vouchers, purchase requisitions, and meals & cultivation forms

• Prepares packages and associated forms for mailing; receives and distributes packages from UPS and FedEx;  manages FedEx and UPS accounts; orders mailing supplies as needed

• Maintains reservation calendar for departmental conference rooms, projectors, laptops, digital camera, TV/VCR, and remotes.

• Maintains and updates faculty/staff calendar

• Types a variety of documents (exams, proposals, forms) for faculty, correcting spelling, grammar and punctuation as necessary

• Collects and distributes departmental mail twice daily

• Assists in maintaining an organized and efficient work environment

• Performs other duties as requested

• Must demonstrate organizational, computer and technical skills

• Must demonstrate positive interpersonal and communication skills