Shipping Expensive Equipment

1. Contact Mr. Hann at USC Risk Management (7-2828) and (a) notify him that you wish to ship an item that is expensive and is not fully covered by the shipper and (b) verify with him that USC has adequate funds in the Risk Account to provide insurance for the item(s).

2. Prior to shipping the item, send Mr. Hann an email (hann@gwm.sc.edu) with the following information;
(a) USC Property Number and/or Product Serial Number for the item(s)
(b) Names of items being shipped (e.g. Phantom V7.1 Camera in my case)
(c) Brief description for each item (e.g., high speed direct digital camera with extended memory)
(d) Estimated cost for each item being shipped
(e) Shipment date and estimated time for item during transit. This is an essential part, as the item is only insured by USC during the period specified.  So, be sure and substantially overestimate shipping time.

3. Mr. Hann will document the request and ensure that a portion of the Risk Management funds are set aside for the number of transit days specified in your email.

4. If unforseen loss occurs, notify Mr. Hann and provide whatever documentation is available from the shipper to show that loss occurred and just how much was not covered by the shipper.

5. Mr. Hann will then document loss. After completing process, funds will be provided from the set-aside to help purchase replacement components.

If you have additional questions, please do not hesitate to contact Mr. Hann via email (hann@gwm.sc.edu) or phone (7-2828) for clarification.